Job Details
Board, Governance, and Policy Assistant
President's Office
02/22/2021
$46,572 - $51,413 annually, dependent on education and experience

The Lake Tahoe Community College (LTCC) District announces an opportunity to work closely with the District Superintendent/President and Board of Trustees (Board) as the Board, Governance, and Policy Assistant. 

The Board, Governance, and Policy Assistant, a confidential position, will perform a variety of complex duties to ensure compliance with the Ralph M. Brown Act and LTCC's Governing Board policies and procedures. The Ralph M. Brown Act (California Government Code 54950 et seq.), is an act of the California State Legislature that guarantees the public's right to attend and participate in meetings of local legislative bodies. LTCC has several governance councils that require Brown Act compliance, which requires extensive attention to timelines and subject matter details.

This position will be the point person for developing many of these Brown Act required agendas and meeting materials in a digital format and thus overall accuracy and attention to detail as well as the ability to navigate a digital environment is essential to this role. 

The Board, Governance, and Policy Assistant will be the lead in the transition and continued upkeep of board policies and procedures to the Community College League of California recommended numbering system for Board Policy and Administrative Procedures. This position will assist to the Board of Trustees with travel and conference plans, correspondence, and communications to and from the Board. In addition, this position has been identified as a confidential classification and will be charged with coordinating privileged/confidential information applicable to the Board agenda for Closed Session including negotiations, employee files, grievances, lawsuits and other legal matters consistent with Brown Act compliance. 

LTCC, a single-college district, is widely recognized as the hub of culture and education for the surrounding community and is working toward its vision of becoming “California’s premier destination community college.” The college currently serves just over 8,000 students annually, helping them to earn terminal degrees, preparing them for transfer to four-year institutions, instructing them in basic skills, and readying them for successful careers through the college's career and technical education offerings.

Normal hours of work are Mondays through Fridays, 8:00 a.m. to 5:00 p.m.; however, hours may vary according to the needs of the department. This position is eligible for overtime compensation (non-exempt). Please see the position description for complete requirements and duties.

APPLICATION PROCESS:

After reviewing applications, those applicants judged most suitable for the position will be invited to first round interviews. These applicants will be notified by phone on or about Tuesday, March 2, 2021. First round interviews are tentatively scheduled for March 17, 2021. Meeting the minimum requirements does not guarantee an interview.

LTCC reserves the right to reopen the position or extend the deadline if an adequate applicant pool is not received.

04/01/2021

Under the general direction of the Superintendent/President, the Board, Governance, and Policy Assistant (Assistant) performs a variety of complex administrative and confidential duties for the District. The Assistant is responsible for planning, coordinating and performing a wide variety of secretarial and administrative functions to ensure that Governance agendas, minutes, and policies are thoroughly and accurately presented and maintained in compliance with the Ralph M. Brown Act and Governing Board policies and procedures.

Assist with complex administrative matters, including support for the Superintendent/President on behalf of the Board of Trustees. Duties include the ability to operate independently without specific direction but are not limited to office assistance, secretarial, communications, agenda preparation and dissemination, meetings, and official proceedings.

Responsible for writing, editing, and ensuring accuracy of meeting agendas, materials, and minutes related to campus governance; attention to detail; accurately capture and transmit information related to campus governance, both to and from, the Superintendent/President and Board.

Attend regular and special Board meetings and perform various secretarial duties for the Board; under direction of the Superintendent/President, lead the coordination and preparation of agendas and supporting materials; place materials on college website, places newspaper ads, and posts agendas for public access; record and document actions; prepare, review and distribute meeting minutes; maintain official record of Board minutes including supplementary materials.

Attend regular and special meetings of assigned councils/committees including but not limited to the Institutional Effectiveness Council (IEC), Community Play Consortium (CPC) Joint Powers Authority, and the Measure F Citizen’s Oversight Committee (COC); coordinate and prepare agendas and supporting materials; coordinate schedules with partners (e.g. City of South Lake Tahoe); place materials on college website, place newspaper ads, and posts agendas for public access; record and document actions; prepare, review and distribute meeting minutes; and maintain official record of minutes including supplementary materials.

Maintain and update the District’s policy and procedure manual and act as a major source of information regarding the District’s policies and procedures. Serve as the point of contact for District departments for assistance and research on new Board Policy and updates as required by law; manage the movement of policy through shared governance while maintaining evidence of participatory governance practices; update LTCC website and meeting & board management software (BoardDocs) as policy and procedure is approved; attend conferences related to best practices in policy development; review and maintain the District’s policy of regular review of policy and procedure.

Prepares and/or checks and reviews Board of Trustee reports, records and other material for accuracy, completeness, and conformity with established standards and regulations.

Deals with and coordinates privileged/confidential information applicable to the Board agenda or for Closed Session: employee files, grievances, lawsuits and other legal matters consistent with Brown Act compliance.

Supports Superintendent/President, Vice Presidents, and Director of Human Resources in developing and presenting management positions with respect to employer-employee relations.

Access and maintain confidential information that is used to contribute significantly to the development of management positions with respect to employer-employee relations.

Assists and aids Superintendent/President, Vice Presidents, and Director of Human Resources in the processes of employee grievances and other disputes with regard to employee relations.

Coordinates all of the logistical details associated with meeting arrangements including assisting with meeting set-up.

Process Board-related administrative details not requiring the immediate attention of the Superintendent/President.

Manage and assist with the scheduling of Board participation in District Advisory Committees.

Attend and participate in a variety of administrative and District committee meetings; prepare and distribute agendas if required; take and transcribe notes; prepare minutes for review.

Ensure full Ralph M. Brown Act compliance when applicable by law and District policies.

Assists in the development and maintenance of training and support materials for the Board as needed.

Compose Board-related correspondence and memos independently on a variety of matters; compile and prepare various letters, reports and statistical data, resolutions, manuals and final reports as directed.

Completes forms, makes travel arrangements, and provides support for Board travel. Corresponds with Board members on schedule availablity related to meetings and travel arrangements.

Coordinates as needed Board election information, compliance, and assistance.

Assist with special Board and College events and ceremonies, on campus and in the District; assists with communication to the Board

Provides backup support for the Executive Assistant to the Superintendent/President in the event of an absence or unusual circumstance.

Take minutes and support the District in negotiations as needed.

Maintains a thorough working knowledge of the overall operation of the office; maintains Board mailing lists and directories, initiates and maintains files of correspondence; maintains historical records.

Works with outside contacts, state, county and city officials, chancellor’s office, Legislative officials, community relations and collective bargaining as related to the Board of Trustees.

Other Duties:

Performs related duties as assigned including covering all support tasks performed in the office of the Superintendent/President, when needed.

Education and Experience: 

An associate’s degree plus three (3) years of work experience in a performing a wide variety of clerical, secretarial and administrative support work comparable to the position; OR any equivalent combination of education and experience.

Knowledge of:

  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Strong editing and proofing skills.
  • Oral, written, and interpersonal communication skills.
  • Current Ralph M. Brown Act legislation and its interpretation.
  • Customer service and public relations.
  • Modern office methods, equipment, procedures, including the use of software applications such as word processing, spreadsheets, publishing brochures and newsletters and the production of graphics.

Ability to:

  • Type 60 wpm from clear copy.
  • Take and transcribe from electronic media.
  • Demonstrate fluency in software application programs such as the Microsoft Suite or applications with similar functions.
  • Utilize correct and effective English in oral and written communication, including spelling punctuation and grammar.
  • Learn District policies, procedures, organization and operating details and to interpret and explain policies, procedures, rules and regulations.
  • Work independently in the absence of direct supervision.
  • Maintain confidentiality.
  • Multitask in an atmosphere of frequent interruptions.
  • Establish and maintain effective working relationships with Board and community members, students, faculty, staff and administrators.
  • Demonstrate a sensitivity to and the understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

Additional Requirement (Licensure/Certification):

  • No additional requirement.

Working Environment:

  • Indoor Office environment.
Cover Letter, Resume/CV
Confidential

LAKE TAHOE COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
Lake Tahoe Community College District is committed to the principles of equal employment opportunity to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity. Qualified applicants for employment and employees will not be subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, ancestry, disability, religion, creed, military or veteran status, marital status, age, sex or gender, sexual orientation, gender identity or gender expression, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

For more information please review LTCC's EEO Plan or use the contact information below requesting information from the EEO Officer.